How to reduce your technical support team’s workload
Tuesday, October 25th, 2011It is crucial for any major technology to employ a well-trained technical support team. No matter how well made a company’s products are, there is still likely to a small percentage of customers who require assistance of some kind from a trained professional.
It is in an employer’s interest to keep this percentage as low as possible both to maintain the reputation of their products and so they don’t have to waste money having to employ extra technical support staff.
This article offers some tips for reducing the workload of technical support staff.
Helpdesk Website
Before phoning a technical support helpline, many consumers first check the internet to see if there are any answers to their queries. Companies which have a dedicated technical support section on their website are likely to dramatically reduce the amount of phonecalls their staff have to deal with.
This website should contain detailed answers to all frequently-asked questions and should be easy to find within the map of a company domain.
Hold Music
Visitors to a technical support helpline should be given key information by an automated voice before being put through to technical support staff.
The automated voice should remind customers of the technical support website, any information they may need to hand over and answers to any particularly common questions being asked that day. Giving the caller a choice of categories to assign their query is also a good idea to help technical support staff deal with a problem as quickly as possible.
Quality Staff
One technical support employee with a good work ethic could probably be twice as productive as two lazy workers so companies can save themselves loads of time and money by ensuring they undertake a quality recruitment process.
Taking the workload off their technical support staff will help them to do their jobs as efficiently as possible.


